What’s a Recordable Document?

Recordable documents as defined by the Texas Secretary of State are Texas birth certificates, Texas death certificates, Texas birth verification letters, Texas death verification letters, Texas divorce verification letters, Texas marriage verification letters, Texas marriage licenses, Texas marriage certificates, Texas marriage application forms, Texas divorce decrees, Texas divorce certificates, Texas judgments, Texas DPS vehicle title history report, Texas DPS criminal history records, and Texas cremation certificates.

What’s a Non-Recordable Document?

Non-recordable documents as defined by the Texas Secretary of State are college/university, high school, middle school, and elementary school diplomas, degrees, grades, transcripts, and attendance records, general educational development (GED), criminal background checks (police, sheriff, county, TXDOT), powers of attorneys (POA), wills, trusts, adoption, utility and phone bills, bank, credit union, stocks, bonds, investment, and insurance statements, immigration, bill of sales, affidavits, agreements, contracts, translated documents (the documents that you submit to us can be in any foreign language but the entire notary acknowledgement area must be in all English), copies of photo identification (driver’s license, visa, passport, DOD ID card, permanent resident card (green card), India pan card (Indian public account number), state or military issued photo ID card), business or corporation related documents that need to be apostilled or authenticated they must be properly notarized first by a Texas notary public before you can mail them or drop them off with us to rush apostille or authenticate file them on your behalf.

Please note that the notarization on your non-recordable documents cannot be done by a notary public licensed in any another U.S.A state or country.

Only a Texas notary public can be used.

Meaning your non-recordable documents will be rejected by the Texas Secretary of State office if your documents are notarized by a non-Texas notary public.

On any non-recordable document a Texas notary public or you must write down on your document or attach a piece of paper to your document that has the exact notary Jurat or Acknowledgement verbiage shown below to receive an Texas apostille certificate or Texas authentication certificate on your document.

If the below jurat or acknowledgement (only choose one) notary public verbiage is not written, typed, or attached to your non-recordable document your document will be rejected by the Texas Secretary of State office when we go attempt to file it for you.

Name of affiant = you or whoever is signing the document in front of a Texas notary.

Notaries make this error all the time so please make sure the notary writes in your (signers) name in the name of affiant space not the notary’s name. Otherwise your document will be rejected by the state because of the notary’s mistake.

Who we serve

CallANotary.Pro works with individuals and businesses of all sizes. We have extensive experience in residential and commercial real estate, finance, and legal. Examples of clients include:

• Title companies — Having a ‘notary closer’ on hand makes end-of-the-month in-house closings easy, or getting documents signed and notarized at a remote location
• Attorneys — Offering mobile notary service speeds up the process of finalizing document processing

As a Notary Public, I may not:

• Prepare, draft, select, or give advice concerning legal documents
• Perform acts which constitute the practice of law
• Use the phrase “notario” or “notario publico” to advertise notary services
• Overcharge for notary services
• Notarize a document without the signer being in the notary’s presence at the time of the notarization
• Issue identification cards
• Certify copies of documents recordable in the public records (Driver License, Birth Certificates..)
• Notarize a document without having current ID from the signer, unless they are personally known to me.

• Powers of Attorney
• Time Share Documents
• Towing Company VSF Forms
• Traffic School Tests
• Trust Signings
• Vehicle Title Transfers
• Wills